COGEP Inc.
Why Use Guide TI
3 Compelling Reasons to Choose Guide TI
Guide Ti’s planning and advanced search tools result in a 20% increase in worker productivity by providing rapid access to your data.
Guide Ti’s planning and advanced search tools result in a 20% increase in worker productivity by providing rapid access to your data.
20% Increase in Worker Productivity
COGEP offers powerful, easy-to-use solutions for PME and large organizations. Its Guide Ti software solution enables you to reduce your maintenance costs, and improve productivity and efficiency in your organization.
“For the past 17 years, Guide Ti has contributed to the efficiency improvements in our maintenance department.
Believe me—it works!”
- David Aubin, Maintenance Director at BRP
50% Reduction in Planning Time
Look up worker and part availability as well as task assignments, all in real time and without limits.
“Since we’ve been using Guide Ti, we’ve reduced our procurement order errors by more than 95% and we’ve halved the time required to prepare those orders.
- Viola Stewart, Breakwater Resources
50% Reduction in Lead Time
Keep informed of electronic approvals with Web applications or your smartphone and redirect information and notifications immediately.
“I’d recommend Guide Ti for any company that is seeking efficient monitoring of its equipment and purchases.”
- Marie Gagnon, Buyer, Tarkett
Guide Ti is a solution that incorporates all the features necessary for you to manage your physical asset maintenance.
Guide Ti is a solution that incorporates all the features necessary for you to manage your physical asset maintenance.
Preventive and Predictive Maintenance Management
Corrective, Preventive, Predictive, Conditional Maintenance, Reliability-Centred Maintenance (RCM)
• Different types of work orders: corrective, preventive, emergency, project, path of inspection, immediate action, ISO, HACCP, etc.
• Work estimates and budget monitoring
• Work orders sorted according to different criteria: cause, phase of execution, employee, etc.
• Allocation of a sequence of activities scheduled for completion, including resources and material required
• Use of several different work order print formats
• Customizable work order screens according to profile, particularly online, enabling use of the Internet or Intranet to create and consult work orders
• Manual or automatic work order numbering based on profile
• Option of adding plans, photos and safety instructions to work orders for printout
• Electronic routing and history of a work order: creation, approval, planning, completion and quality control
• Multiple criteria work order search:
○ Customizable display formats
○ Export in different formats (PDF, RTF, XLS, TIFF, etc.)
○ Transmission by email or fax
• Unrestricted examination of previous search results
• Notification, using an indicator in the home page, to indicate a procedure required on a work order
• Management of preventive work (day, time of operation or production, number of goods manufactured, kilometres traveled, etc.)
• Management on the basis of preventive action lists, to connect a number of items of equipment
• Simulation and projection of upcoming actions based on the history of preventive work
• Management of meter readings on the basis of equipment or equipment group
• Automatic interactions between parameters
• Management of seasonal work
• Display of results of planning preventive work in the form of a calendar
• Use of a variety of work order print formats
• Electronic entry using barcodes
Human Resource and Work Planning
• Planning and follow-up of activities
• Availability of human resources
• Planning and organization of work
• Planning grouped or separated on the basis of corrective and preventive activities
• Customization of the structure in which work orders are sorted (employee, trades, work schedules, plants, etc.)
• Assignment of new parameters to a work order when it is filed in a folder
• Storage of display and application criteria parameters
• Secure access to files in the sorting structure, according to user profile
• Customizable selection criteria, enabling users to consult work orders at the time of planning
• Display of work order planning results on daily, weekly, monthly or yearly basis
• Control of colour codes or icons for easy viewing of planning in progress
• Tracking of availability or resources when work orders are allocated
• Closure of work orders
• Simplified additions of time and parts after work orders have been closed
• Detailed records of in-house, external and physical resources
• Management of overtime
• Management of different hourly wages
• Tracking of resource availability
• History and consultation of time cards for a day, week or month
• History and consultation of physical resources used
Management of Asset Lists Module (Equipment Management)
Management of Asset Lists Module (Equipment Management)
• Tree structure for equipment
• Classification of equipment by section, location, zone, service, etc.
• Technical data sheets and multimedia documents included
• Control, tracking and history of equipment movement
• List of work to carry out and histories listed by equipment, at each level of the tree structure
• Catalogue of replacement parts or packages linked to equipment or to groups of equipment
• Access to inventory card
• Management of service supplier contracts
• Follow-up of preventive maintenance at each level of the tree structure
• Preventive maintenance program calendar
• Tracking of points of measurement and trends for preventive maintenance or activities
• Management of expenses and budget monitoring
• Management of warranties
• Tracking of equipment in plants, under repair and in inventory
• Tracking of expenses, cost and budget consolidation at all levels of the tree structure
• Secure and user-defined management of equipment file and cost control
Procurement and Spare Parts Inventory Management
Procurement and Spare Parts Inventory Management
• Purchase requisition
• Parts catalogue
• Management of parts reservations
• Cost allocation and budget tracking
• Electronic entry using barcodes
• Electronic approval
• Management of calls for tenders
• Automatic generation of purchase orders for parts
• Electronic entry using barcodes
• Direct purchase on expense account (direct cost)
• Link with project management
• Electronic approval according to your work flow
○ Monetary level
○ Hierarchical level
○ Limited to specific financial accounts
○ Limited to types of purchase
○ Limited to types of purchase requisitions
○ Personalized form(s)
• Management of multiple currencies
• Management of purchasing units (ex. litre, gallon, pound, foot, etc.)
• Level of multiple taxes
• Management of contracts and annual agreements
• Document transmission (fax, pdf, email)
• Follow-up and tracking of back orders
• Notice to requisitioner upon receipt of merchandise
• Personalized lists
• Single or multiple receipt
• Automated purchase recommendation based on min./max.
• User-friendly reordering tool
○ Management of favorite suppliers,
○ Automatic notice (alarm),
○ Control of alarm based on different criteria,
○ Integration of purchase requisitions,
○ Individual allocation or in batches using “drag and drop” feature
• Matching with work orders and/or equipment
• Purchasing statistics
○ By supplier
○ By product
○ Parts consumption
○ Chart representation of inventory value
○ Analysis of parts turnover using indicators
○ Calculation of average costs
○ Inventory disruption
• Purchasing history by
○ Product
○ Supplier
○ Manufacturer
○ Equipment
○ Accounting Code
○ Cost centre
○ Buyer
○ Etc.
○ Supplier performance ($ purchased, number of orders, number of items, number of delays, number of invoices) using indicators
• Invoice matching
○ Invoice approval
○ Comparison with order
○ Comparison with delivery/deliveries
○ Price correction
○ Adjustment of amount on invoice
○ Tax adjustment
○ Processing of currencies
○ Adjustment of transportation costs
○ Adjustment of customs charges
• Audit trail on all transactions
• Interfaces with financial modules
○ General ledger
○ Accounts payable
• Agreements
• Accrued
• Project management
• Accounting according to activity
Management of Service Calls / Work Requests
Management of Service Calls / Work Requests
• Customization of work order screens based on profile or user
• Online work orders, enabling use of the Internet or Intranet to create and consult work orders
• Automatic email message to requisitioner relaying information on execution of work order
• Option of adding plans, photos, instructions or files to work orders
• Electronic routing and history of work order: creation, approval, planning, completion and quality control
• Multiple criteria work order search:
• Electronic entry using barcodes
• Use of wireless technologies to cover a large region
Source: http://www.cogep.com/content/functionalities
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