Whitefish River First Nation
EXECUTIVE ASSISTANT
Dead Line: February 17, 2022
The Executive Assistant will support and assist the Band Manager in carrying out the organization's mandate by providing a wide variety of support functions. Support functions include: reporting on various data; preparation of reports and correspondence; communications with a wide variety of internal and external contracts; answering, screening and directing calls; and coordinating meetings, travel, conferences, and other activities.
KEY JOB FUNCTIONS
• Assist Band Manager with recording, tracking, reminder systems for regular leadership tasks, appointments, meetings, and deadlines on a daily, weekly, bi-weekly, and monthly basis and communicate relative information to other staff;
• Assist with monitoring Leadership’s work plan based on the strategic planning session and coordinate with Band Manager’s work plan;
• Compile and maintain a computerized and manual document management system for formal documents including WRFN Policies, Laws, By-Laws and established Codes;
• Assist the Band Manager in completing follow up work as assigned at Band Council meetings, including correspondence, memos, and drafting of Band Council Resolutions (BCR’s);
• Maintain a harmonious, motivational working environment for all staff;
• When required, assist with preparing Chief and Council agendas, packages and record Council meeting minutes;
• Schedule and confirm appointments and special meetings for Band Manger and maintain Band Manager’s schedule;
• Attend other meetings as requested by Band Manager and record meeting minutes;
• Prepare the agenda and packages for the Program Managers meetings and distribute packages to Program Managers; and responsible for the minute taking of Program Managers meetings;
• Assist in maintaining the Whitefish River First Nation website and social media sites;
• Setting up teleconference calls, including the use of Microsoft Teams, Skype or Zoom;
• Setup and operation of webcasting of Chief and Council Meeting as well as any Community Events as assigned;
• Assist with travel arrangements for Band Manager and reconciliation of expense claims; and
• Coordinate and organize conferences and special events as assigned.
OTHER REQUIREMENTS:
• Demonstrated organizational and time management skill with the ability to multi-task and set priorities
• Attention to detail and demonstrated verbal and written proficiency and communication.
• Ability to network effectively and productively with the community members, community partners, and Government Agencies and Officials.
• Able to maintain a high level of confidentiality.
QUALIFICATIONS
1. A minimum of 1-3 years of experience supporting senior managers or directors providing administrative support.
2. Diploma in business administration or related field OR an equivalent combination of education and recent relevant work experience.
3. Experience working with First Nation and an understanding of First Nation, health, social, and information management issues will be considered an asset.
4. Must have advanced computer skills in Microsoft Word, Excel, PowerPoint, Publisher, Access, Outlook, Internet, Dropbox, and Adobe Acrobat Pro.
5. Must have experience in developing and maintaining websites and other social media platforms.
6. Must have experience setting up conference calls, Skype, and Zoom.
7. Must be familiar with all office machines including photocopiers, fax machines, phone systems, etc.
8. Must have a valid Class G driver's license and access to a reliable vehicle.
The successful applicant will be required to provide an updated Police Check from their local police agency before commencing employment.
If you are interested in this opportunity, please apply by submitting your resume, cover letter, copies of diplomas and certificates and (2) two current work/professional reference letters and contact information to:
CONFIDENTIAL – EXECUTIVE ASSISTANT
Human Resources
Whitefish River First Nation
17-A Rainbow Ridge Road, P.O. Box 188
Birch Island, ON P0P1A0
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CHILD & YOUTH MENTAL HEALTH AND ADDICTIONS COUNSELLOR
The Whitefish River First Nation is seeking a qualified and highly motivated individual for the position of Mental Health & Addictions Child and Youth Counsellor.
HUMAN RESOURCES MANAGER
The Human Resources Manager will be responsible for providing human resource support to the Whitefish River First Nation (WRFN) as an organization.
EXECUTIVE ASSISTANT
The Executive Assistant will support and assist the Band Manager in carrying out the organization's mandate by providing a wide variety of support functions.
FINANCE ASSISTANT
The Whitefish River First Nation is seeking a motivated individual to fulfill the role and responsibilities for the position of Finance Assistant.