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Office Administrator / Finance Administrative Support
Imdex Limited
Office Administrator / Finance Administrative Support
Dead Line: April 30, 2022
Location: Salt Lake City, Utah
Benefits: Medical, Dental, Vision, Life and Short/Long Term insurances, 401k Plan with a 4% company match and Paid vacation/Holidays/Sick days
The opportunity
The purpose of this position is to manage company’s corporate headquarters front office including: reception, client relationships, office facilities, company purchases and supplies, mail room operations and business meeting organization. As well as assist and coordinate the smooth running of the Accounts Receivable.
To be successful
- Some college, no degree required;
- Experience: 3 + years’ experience in professional office administration
- Desired but not required: 1+ year experience in accounting
- Ability to handle stress & meet deadlines
- Data entry required as part of job
- Attention to detail
- Strong communication skills
- Time management
- Ability to work in a team environment
- Understanding of Accounts Receivable functions
- Initiative
SPECIFIC DUTIES AND RESPONSIBILITIES
Front Office / Administrative
- Provide valuable professionalism and reception services to office guests. Handle pressures of demanding and overlapping tasks efficiently and confidently.
- Manage site office facilities and vendor relationships for all contracted service companies (including but not limited to copier, phones, etc.)
- Manage company mail room operations including the organization of dozens of express mail pickups and deliveries each day.
- Manage company office and kitchen supplies including ordering, receiving, and organizing a master inventory
- Generate, maintain, and distribute updated phone lists for the company.
- Schedule conference rooms arrange business meals and assist with company events
- Maintains files and records in accordance with internal procedures
- Receives and screens visitors and telephone callers
- Responds to routine requests for information and refers more complex requests to appropriate staff members.
- May prepare complex correspondence, reports, presentations and printing booklets, manuals, etc.
- Provide administrative support and project assistance for all company departments as needed
- Trusted with confidential employee information, master keys, etc.Coordinate accommodations for visitors
Finance Administrative Support
- Send out Invoices/Statements/CN to customers
- Enter Cash Receipts
- Follow up for remittance (as necessary)
- Fill out W-9s (as necessary)
- Monitor and coordinate customer questions/problems
- Maintain contact list
- Help maintain new customer accounts in system
- Credit application and Reference Checks for new customers
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
Bonus pay
Education:
High school or equivalent (Preferred)
Experience:
- Accounts receivable: 1 year (Preferred)
- professional office administration: 3 years (Preferred)
Setting:
Other
Ergonomic Workspace:
Yes
Administrative Duties:
- Scheduling
- Running errands
- Stocking supplies
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors
Financial Duties:
Billing
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- People-oriented -- enjoys interacting with people and working on group projects
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Achievement-oriented -- enjoys taking on challenges, even if they might fail
- Autonomous/Independent -- enjoys working with little direction
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Office Administrator / Finance Administrative Support
The purpose of this position is to manage company’s corporate headquarters front office including: reception, client relationships, office facilities, company purchases and supplies, mail room operations and business meeting organization.