Legal Assistant

By Elliott Turbomachinery Canada

Dead Line: October 1, 2021

• Supporting Vice President, Legal Affairs and General Counsel, as well as other Legal Department team members.
• Maintain departmental information on special and confidential records such as salary information, performance appraisal, attendance and training records, visas, passports, etc.
• Maintains departmental files and has material available as needed for reference or follow-up.
• Prepare purchase requisitions and monitors purchase order spend, through Oracle, to process Legal Department invoices.
• Track Legal Department spend for outside counsel on a case by case basis through Excel.
• Assist with litigation log preparation on a quarterly basis as well as ad hoc reports and presentations as necessary.
• Assist with Service of Process functions, alerting Elliott’s General Counsel and senior Corporate Counsel of new filings.
• Work as one company within Elliott Group entities and assisting with communications to Ebara Corporation.
• Assist with Board meeting preparation and other corporate governance matters, including maintenance of resolution log (Elliott Group Holdings, Inc., Elliott Company and Elliott Company subsidiaries).
• Coordination of legal documents for signature, perform Notary Public services and secure consularization/apostille (as needed and required).
• Coordinate contractor license and state qualification administration.
• Assist Legal Department team members with the protection of Company Intellectual Property including, but not limited to, patent, trademark and copyright matters.
• Perform administrative tasks for the Legal & Compliance departments such as but not limited to; Organize meeting and travel arrangements, purchase supplies, distribute mail, manage Legal Department subscriptions, and arranging meetings and meals for Elliott employees.
• Prepare legally accurate letters, communications, and correspondence.
• Organize and analyze case files, legal forms, and other information as necessary.
• Complete any necessary follow-up work from meetings as instructed.
• Create and process necessary paperwork and documentation for Visa applications for overseas travel.

• This role requires 10 years relevant experience or an Associates Degree plus 5 years administrative legal assistant experience with a strong preference for legal office experience. A paralegal certificate with 3 years of paralegal experience will be given priority.
• Candidate must have the ability to multi-task and must have exceptional organizational skills.
• Candidate must possess a demonstrated ability to interact with internal/external individuals at the highest level of management and to do so with poise and confidence.
• Candidate must be able a self -starter and be able to adapt to changing work demands and schedules without direct oversight.
• Candidate must demonstrate high level of analytical skill. with the ability to think strategically and problem solve.
• Candidate must possess experience and proficiency in the use of each of the following: Microsoft Word, Excel, PowerPoint.
• Candidate must demonstrate knowledge and possess experience with Lotus Notes and Oracle E-Business Suite or be willing to learn.
• Candidate must be able to maintain confidentiality at all levels and in all circumstances.
• Candidate must produce a product which is error-free (i.e., proofreading is a must).
• Flexibility to work outside normal office hours may be required from time-to-time.
• Candidate must be personable but highly professional.
• Familiarity with legal terminology is required.
• Candidate must be willing to become a Notary Public