Project Manager

By Xylem

Dead Line: May 6, 2022

• Works with individuals assigned to new project to orgainze the project execution team, gather documentation, and develop necessary actions plans to execute project. Responsible for reviewing project documents, including contracts, plans, specifications and all related documentation and tailoring project deliverables accordingly.
• Ensures Customer Support team has entered order into ERP system. Works with internal colleagues to verify purchase order details including scope, price, etc. Ensures documentation is sent to Contract Team for review.
• Hosts project kick off meeting. Responsible for aligning project execution team with project deliverables and timelines. Serves as the main point of contact for customers, suppliers, and colleagues to effectively execute project deliverables.
• Reviews submittal requirements and all technical requirements of project. Ensures project execution team develops submittals in accordance with project requirements and timelines. Works with third party vendors to ensure submittals for buyout items are developed in accordance with specifications. 
• Reviews contract and commercial requirements of project. Ensures Contracts Management Team reviews purchase order and comes to Contract Agreement with customer. Ensures any modifications to PO are updated within execution plans and invoicing plan is developed.
• Upon receiving approved technical submittal from customer, works with the project execution team to ensure all equipment is released to the appropriate parties. Ensures inter company purchase orders and documentation is release to have product offering placed into production.
• Ensures project execution team procures all product from the appropriate parties. Works with third party vendors to acquire buyout items. Partners with procurement team to maintain project profitability by managing cost of products from third parties.  Works with internal systems and colleagues to obtain Xylem products from internal warehouses.
• Ensure compliance with project schedules. Works closely with project execution team, Operations, Supply Chain, and other internal colleagues to manage customer deadlines and project requirements. Maintains continuous contact with customers to manage customer expectations regarding project timeline and deliverables.
• Ensures project execution team receives any necessary testing approval. Works closely with engineering and operations if any testing is not approved to determine next steps to obtain approval.
• Ensures project execution team develops O&Ms in alignment with project requirements and schedule and ensures project execution team ships, delivers, and bills equipment in accordance with delivery and invoicing plans. Works with freight forwarder to understand estimated deliver timelines and works to adjust if needed. Works closely with customer and internal team members to understand risks and mitigate potential delays. Takes a proactive approach to manage deliveries and customer expectations.
• Coordinates start-up and commissioning services. Ensures project execution team bills in accordance with invoicing plan. Works closely with customers to ensure expectations are met and helps to ensure proper project close out. Creates project handover to aftermarket for further after market support.
• Participation in Xylem Watermark volunteer activities

• Willingness and ability to provide superior customer support at all times.
• Ability to effectively communicate verbally and in writing.
• Strong problem-solving and negotiation skills.
• Effective interpersonal skills with customers, coworkers and management team
• Strong teamwork and organizational skills with the ability to multi-task.
• Proficiency in Microsoft Office products and the use of computer applications.
• Bachelor Degree in Engineering required, PMP (or similar designation) preferred
• 3-5+ years’ of relevant experience
• Professional Engineering (PE) designation preferred
• Bilingual (English/French) required

• Light lifting of 20-25 pounds.
• Regularly required to sit or stand, reach, bend and move about the facility or customer job site.
• Regularly required to listen, talk to, and see employees and customers on a daily basis

• Intermittent exposure to job site conditions; e.g., gas fields, petrochemical refineries, mills, mines, construction sites, industrial/power plants, waste water treatment plants, etc.; intermittent exposure to shop noise and fumes.
• General office environment and use of phone and computer equipment.
• Travel as required to fulfill the duties listed above or as required by the Company.
• Standard weekly job hours: 40 hours