Team Lead, Accounts Payable (Inventory)

By Kal Tire

Dead Line: April 30, 2022

• Provide exceptional customer service to all Kal Tire locations, vendors and customers.
• Assist to resolve customer discrepancies

• Initiate, collaborate, distribute workload to the AP team and assist in the following example of tasks (not all inclusive) to ensure completion in a timely manner:
• Train the team and ensure proper completion of accounts payable reconciliations
• Distribute all incoming mail for inventory suppliers from inbox and update new invoice data daily, but most importantly work on systematic improvements where manual intervention by team members to manually input invoice data is lessened over time;
• Ensure data from the mail listing is complete and loaded into Peoplesoft. Maintenance includes correcting any loading errors, working through all exceptions and recycles for each supplier. Train the team to be self sufficient in this process and to escalate appropriately;
• Ensure payments are prepared and sent to Treasury on time with the correct discounts. Reconciling account to the statement. Prepare held back listing. Investigate reconciling items and create journal entries;
• Manage entry of and resolve invoices that do not have a matching PO in Peoplesoft;
• Ensure month end tasks are complete and executed on time;
• Manage projects, help prioritize and suggest resourcing needs to complete catchup of previous months’ tasks that were interrupted due to covid-19 office closure.
• Investigate payment problems within the corporate A/P policies and procedures.
• Collection of customer credit balancesLiaison between vendor and Kal Tire to reconcile A/P statements
• Set up vendor files
• Assist to maintain vendor files
• Other duties may be adjusted as assigned by Supervisor or Manager that falls within this role’s job grade / level
• May perform other responsibilities as required by the role

• Liaison between A/P team and customers in absence of A/P Supervisor
• Delegation of workload for A/P team
• Advise/mentor A/P team

• Minimum 6 years’ Accounting/Business experience or equivalent combination of academic training and experience

• In-depth knowledge of Microsoft Office and advanced knowledge of Excel
• Experience with full feature Accounting Software
• Ability to work in a fast-paced/multi-task environment